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Requisition Number 17-0017
Post Date 3/8/2017
Title Senior Administrative Assistant I
Department Measurement Services
City Silver Spring
State MD
Description Provide administrative support to department leadership.

DUTIES:

*Provide general administrative support. Create and manage department calendars; coordinate and set up department meetings; prepare and reconcile expense reports/purchase card statements; process and store invoices; handle travel arrangements for leadership; ensure leadership association memberships are up-to-date; prepare meeting materials; identify, maintain, distribute, and answer questions about ANA Scope and Standards publications; disseminate information to and between the department leadership, staff, and external clients or partners.
**Assist department leadership in establishing and maintaining a file system for the department. Set up and manage both electronic and paper filing systems. Ensure that file management is in compliance with all applicable record-keeping requirements.
**Order and maintain office and meeting supplies, prepare purchase requisitions, and perform periodic inventory audits. Assist department leadership with vault maintenance.
**Maintain and update written procedures pertinent to the position. Maintain all necessary documentation in support of ISO accreditation requirements.
**Perform other duties as assigned to support the department’s objectives and strategic goals.


QUALIFICATIONS REQUIRED

Education
Bachelor’s Degree or equivalent education and work experience. Experience with health care organizations or Associations a plus.

Related Work Experience
At least two years of Administrative/Office Assistant experience; as well as expertise using
Microsoft Office products. Skillful with office related products such as fax machines, copy
machines, and scanners.

Skills
File and inventory management; data entry and retrieval; oral and written communication; use of office computer software (e.g., Microsoft Word, Excel, PowerPoint); and public relations and customer service.

Additional Qualifications
Ability to organize, manage, and complete multiple ongoing projects and tasks; accurately attend to details; adapt to changing priorities and work demands; take initiative; work autonomously with limited supervision; and work collaboratively and effectively within a team.


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