Job Details

Post Date 9/23/2020
Title Purchasing Coordinator
Employment Type Full Time
Work Hours Monday-Friday 8:00am-5:00pm; 1 hour unpaid lunch
Location (County) Burlington
City Mt. Holly
State NJ
Requisition Number 20-0600
Description

Join our team today and immerse yourself in a rewarding career for years to come!

As the Purchasing Coordinator, you will obtain best pricing for Oaks Integrated Care requirements by verifying, preparing and forwarding purchase orders, verifying receipt of items and authorizing payments. You will be based out of our two office facilities located in Mt. Holly and Sicklerville, NJ.

Responsibilities:

• Provide purchasing planning and control information by collecting, analyzing, and summarizing data and trends

• Administer bidding process and contracts for vendor performance/compliance within established limits for the purpose of securing items and/or services within budget and in compliance with requirements

• Evaluate vendors for the purpose of determining their capability for performing to established specifications

• Maintain purchasing information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies

• Handle receiving, distributing, and tracking of all supplies in two locations.

• Maintain inventory control and perform audits to ensure accuracy.

• Maintain complete list of service vendors for the organization, and house all service contracts in share drive.

• Negotiate with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within agency requirements

• Oversee required processes (e.g. orders, work orders and requisitions for supplies, equipment and services, etc.) for the purpose of acquiring necessary resources to support agency

• Participate in meetings, training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions

• Prepare written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial requirements

• Process purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information

• Verify purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives

• Forward available inventory items by verifying stock; scheduling delivery

• Prepare purchase orders by verifying specifications and price; obtaining multiple quotes and negotiating to ensure best prices, reviews recommendations from suppliers for substitute items; obtaining approval from program

• Formulate and implements procedures and systems for tracking and analyzing equipment from requisition through retirement

• Assist in the implementation of Vendor/Supplier Diversity Program and maintain vendor information.

Benefits:

• Medical and dental insurance

• Vision plan

• Flexible spending plans

• Opportunity for personal and career growth

• Team oriented environment – we practice the FISH! Philosophy

Requirements

Qualifications:

• High School Diploma or equivalent

• Experience in Supply Management, Tracking Budget Expenses, Vendor Relationships, Organization, Customer Service, Documentation Skills, Negotiation Skills

All positions require a valid driver’s license in good standing, pre-employment drug screening and criminal background check. Oaks Integrated Care considers applicants for all positions without regard to: race; color; religion; sex; national origin; age; sexual orientation; marital or veteran status; the presence of a medical condition, genetic information or handicap, unrelated to performing the tasks of the job; or any other legally protected status.

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Questions? Contact our HR Recruiter at 609-845-3738 or recruiter@oaksintcare.org