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Position Title Grants and Contracts Advisor (Consultant)
Requisition Number 15-0204
Post Date 12/31/2015
City Jakarta
Description At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities. Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.
Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.


Pact exists to help create a world where those who are poor and marginalized exercise their voice, build their own solutions, and take ownership of their future. The Indonesia DERAP team contributes to realizing this purpose by:
• Forging smart partnerships and treating all people with dignity and respect;
• Applying organizational policies and regulatory compliance appropriately and consistently;
• Facilitating team spirit among colleagues and promoting the organization through communications;
• Influencing decision makers through focused, relevant communications;
• Continually striving to learn and share knowledge and find small ways to make the workplace more enjoyable for all;
• Cultivating and harvesting innovation;
• Inspiring and spreading our desired organizational culture across the global enterprise.

Position Purpose
Reporting to the Indonesia Senior Program Manager, the Grants and Contracts Advisor (Consultant) is responsible for supporting start up activities for Pact’s grants program as part of an anticipated award under a USAID cooperative agreement and the concurrent closeout of awards under a separate USAID contract. This will include assisting in the design of efficient and effective grants management processes and overseeing the start up of new actions and closeout of old actions. It will focusing on ensuring regulatory compliance, assessment and mitigation of business risks, and enforcement of Pact’s policies and procedures. The G&C Advisor also serves as a technical resource to Pact staff in interpreting donor rules and regulations and acting as a primary point of contact for contractual discussions and negotiations with grantees. The G&C Advisor will also provide expert support on prime award interpretation, subgrant administration, and procurement activities. Anticipated length of assignment between 6-12 weeks.

Key Responsibilities
• Provides input to formative discussions with other Pact units on G&C strategy with focus on contractual mechanisms, compliance issues, and sub-award management; reviews proposal budgets for cost realism, regulatory compliance, indirect cost rate recovery, invoicing implications, and business risks; and coordinates review and negotiation of awards, including scope of work, budget, payment provisions, reporting requirements and special terms and conditions
• In advance of completion of project, closes out sub awards, including planning, executing and providing technical assistance to the country office
• Provides interpretation and guidance of award terms and conditions including applicable regulations including changes and updates
• Resolves contractual issues/problems/disputes arising from sub-grants and sub-awards
• Monitors ongoing business risks including tracking of funding, delayed execution of contracts, expired authorizations, delayed payments, and regulation of advances to subcontractors and vendors; regularly review LOPs to verify accuracy of award and obligated amounts against prime award records such as burn rates vs. obligated funds and extensions and modifications.
• Works closely with Pact staff to make recommendations to the agenda for field visits and following up on findings
• Assists in the development and delivery of on-site and off-site training (formal and informal) of Pact staff; serves as facilitator and/or presenter at “brown bag” learning meetings on special topics; participates and moderates discussions within the G&C community of practice
• Assists the Pact’s Agreement Management staff in the development and monitoring of policies, procedures, and templates
• Performs other duties as assigned.

Basic Requirements
• BA and at least 8 years of relevant experience (or equivalent)
• Ability to travel for extended periods at short-notice
• Experience supporting USAID-funded awards
• Solid knowledge of administrative regulations applicable to assistance and acquisition including USAID and OMB Circulars with special emphasis on AIDAR and 2CFR200.
• Strong skills in management and coordination of multiple activities and teams. Able to multi-task.
• Excellent communication (written and verbal) and cross cultural skills.
• Highly motivated with strong attention to detail.
• Excellent oral and written communication skills; fluency in English; knowledge of Bahasa an asset

Preferred Qualifications
• Experience managing the award and administration of federal grants and contracts in other organizations performing work similar to Pact
• Understanding of local business culture.
• Strong analytical skills to successfully perform financial reviews, determination of responsibility, and other forms of quantitative analyses.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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