Requisition Number 17-0020
Company ALFASIGMA USA, Inc.
Post Date 3/31/2017
Title Accounts Payable Associate
City Covington
State LA
Description

The Accounts Payable will be responsible in processing and maintaining all aspects of Accounts Payable, including annual 1099s, monthly reconciliation, journal entries, and other daily and month end tasks.  Research, reconcile, and resolve issues as it relates to assigned tasks.

 

KEY FUNCTIONS:

 

  • Responsible for accurately and timely inputting invoices into the AP system, manually or through Integration Manager.
    • Includes coding invoices to appropriate accounts and cost centers by analyzing invoices and recording entries. 
    • Ensure proper authorization of all invoices.
    • Ability to effectively perform a self-review of all tasks to ensure the most accurate output.
  • Coordinate weekly check runs, as well as, process any manual or on demand checks and wires through the AP system, ensuring invoices are paid timely.
  • Assists in monthly closings by ensuring receipt and entry of all period related invoices and assist in preparing related accruals, as necessary.  Provide month end research/analysis as requested for variances.
  • Review accounts payable aging and reconcile processed work by verifying entries and comparing system reports to general ledger balances.
  • Maintenance of vendors in accounting system with required information including various addresses,  federal tax ID numbers, payment terms, and potentially other internal information that may be provided to other departments for analysis.
    • Gathers W9's as needed and prepares end of year 1099 filing.
  • Daily filing and other administrative tasks to include maintaining physical and electronic vendor records.
  • Frequently communicate with vendors and various departments within the organization to resolve outstanding approvals and payments, as well as clarify issues related to accounting policies and procedures. 
  • Communicates opportunities for improvements and engages business partners in change implementation.
  • Other financial and administrative duties as assigned; may include process improvement projects.
  • Performs cross-training duties within the department, as necessary, and updates Standard Operating Procedures, as well as, task instructions as internal processes within the department change.

 

Requirements
  • 5 years of effectively managing the accounts payable process desired.
  • 1-2 years of staff level accounting experience is a plus.
  • Bachelor’s degree in Accounting preferred or an Associate’s degree with four to six years or relevant experience.
  • Working knowledge of general accounting principles and standards, as well as, SOX internal control best practices.

PREFERRED SKILLS:

  • Working knowledge of Microsoft Excel, Word and Outlook.
  • Experience with Microsoft Dynamics Great Plains is a plus.
  • Ability to organize and prioritize tasks, as well as, possess a flexible attitude towards changing priorities.
  • Must possess computer skills and dexterity required for daily data entry.
  • Ability to work independently and to take ownership of tasks and see them through to completion.

Alfasigma USA, Inc. is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Alfasigma USA, Inc. Please inform the HR Assistant if you need assistance completing any forms or to otherwise participate in the application process.

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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